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Child Safeguarding

BERKSHIRE HOCKEY ASSOCIATION

SAFEGUARDING POLICY & PROCEDURES

1.0 Introduction

Berkshire Hockey Association is committed to ensuring good practice which protects children and young�adults from harm.

The Management Committee accepts and recognises their responsibility to provide an environment
which promotes safety for children and young people
. Berkshire Hockey Association will ensure that:

the welfare of each child is paramount

all children, whatever their age, culture, disability, gender, language, racial origin religious beliefs
and/or sexua
l identity have the right to protection from abuse

all suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately

all adults (paid/unpaid) associated with Berkshire Hockey Association have a responsibility and are informed of and understand that responsibility to report concerns to the appropriate officer.

2.0 Policy Statement/Aims

Berkshire Hockey has a duty of care to safeguard all children and young people involved in Berkshire
Hockey from harm
. All children and young people have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account.

Berkshire Hockey will ensure the safety and protection of all children involved in Berkshire Hockey through adherence to the Child Protection guidelines adopted by England Hockey. All coaches and volunteers are allowed to make informed and confident responses to child protection issues.

3.0 Promoting good practice

All adults working within Berkshire Hockey (paid or unpaid) are expected to demonstrate exemplary behaviour in order to promote children and young peoples' welfare to reduce the likelihood of allegations being made. To achieve this Berkshire Hockey Association will:

Develop an awareness of the issues which may lead to children being harmed

Adopt safeguarding guidelines through codes of conduct for coaches and adults andparents

Ensure a thorough and rigorous process of recruitment, selection and management

To review Safeguarding policies regularly

Coaches and other volunteers will always work in an open environment (e.g. avoiding private or unobserved situations and encourage open communication with no secrets).

Treat all children and young people and disabled children people equally, and with respect and dignity.

Put the welfare of each child/young person first, before winning or achieving goals.

Maintaining a safe and appropriate distance with players (e.g. it is not appropriate for staff to have an intimate relationship with a child or to share a room with them).

Building relationships based on mutual trust which empowers children to share in the decision- making process.

Make sport fun, enjoyable and promote fair play.

Ensuring that if any form of manual/physical support is required, it should be provided openly and according to guidelines provided by the Coach Education Programme. Care is needed, as it is difficult to maintain hand positions when the child is constantly moving. Young people and their parents should always be consulted and their agreement gained.

Keeping up to date with technical skills, qualifications and insurance in sport.

Involving parents/carers wherever possible. For example, encouraging them to take responsibility for their children in the changing rooms. If groups have to be supervised in the changing rooms, always ensure parents, teachers, coaches or officials work in pairs.

Ensuring that if mixed teams are taken away, they should always be accompanied by a male and female coach/team administrator. However, remember that same gender abuse can also occur.

Ensuring that at tournaments or residential events, adults should not enter children's rooms or invite children into their rooms.

Being an excellent role model - this includes not smoking or drinking alcohol in the company of young people.

Giving enthusiastic and constructive feedback rather than negative criticism.

Recognising the developmental needs and capacity of young people and disabled adults - avoiding excessive training or competition and not pushing them against their will.

Securing parental consent in writing to act in loco parentis, if the need arises to administer emergency first aid and/or other medical treatment.

Keeping a written record of any injury that occurs, along with the details of any treatment given.

Requesting written parental consent if officials are required to transport young people in their cars.

4.0 Practices to be avoided

The following should be avoided except in emergencies. If cases arise where these situations are
unavo
i
dable it should be with the full knowledge and consent of someone in charge in the club or the
child's parents. For example
, a child sustains an i
njury and needs to go to hospital, or a parent fails to
arrive to pick a child up at the end of a session:

avoid spending time alone with children away from others

avoid taking or dropping off a child to an event or activity.

5.0 Practices never to be sanctioned

The following should never be sanctioned. You should never:

engage in rough, physical or sexually provocative games, including horseplay

share a room with a child

allow or engage in any form of inappropriate touching

allow children to use inappropriate language unchallenged

make sexually suggestive comments to a child, even in fun

reduce a child to tears as a form of control

fail to act upon and record any allegations made by a child

do things of a personal nature for children or disabled adults, that they can do for themselves

invite or allow children to stay with you at your home unsupervised.

6.0 Incidents that must be reported/recorded .'

Should any of the following occur you should report this immediately to the President or Child Welfare Officer and record the incident. You should also ensure the parents of the child are informed:

if you accidentally hurt a player

if he/she seems distressed in any manner

if a player appears to be sexually aroused by your actions

if a player misunderstands or misinterprets something you have done

7.0 Use of photographic/filming equipment at sporting events

There is evidence that some people have used sporting events as an opportunity to take inappropriate
photographs or f
ilm footage of young and disabled sportspeople in vulnerable positions. Officers should be vigilant and any concerns should to be reported to the Child Welfare Officer.

There is no intention to prevent coaches using video equipment as a legitimate coaching aid. Players
and their parents/carers should be made aware that this
i
s part of the coaching programme and their
consent obtained
, and such films should be stored safely.

8.0 Recruitment/Training of coaching staff and volunteers

Berkshire Hockey Association recognises that anyone may have the potential to abuse children in some way and that all reasonable steps are taken to ensure unsuitable people are prevented from working with children. Pre-selection checks must include:

All coaches should complete an application form. The application form will elicit information about an applicant's past and a self disclosure about any criminal record.

Consent should be obtained from an applicant to seek information from the Criminal Records Bureau.

Two confidential references will be taken up..

9.0 Interview and induction

All coaches will be interviewed by the President or Director of Coaching. They will be required to sign a statement regarding this safeguarding policy and England Hockey's Code of Ethics and Conduct and Safeguarding Policy.

Berkshire Hockey Association requires:

Coaching staff to attend a recognised 3-hour good practice and child protection awareness training workshop, to ensure their practice is exemplary and to facilitate the development of a positive culture towards good practice and child protection.

Relevant personnel to receive advisory informat

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